View by Meeting Size

Events of all sizes come up big at Gaylord Texan, thanks to over 400,000 square feet of meeting, convention, pre-function and exhibit space. Gaylord Texan's unrivaled service, sophisticated technology, and gourmet dining options combine to create the most exclusive hotel for meetings in the Southwest.

Executing a flawless meeting is an art form, one Gaylord Texan has mastered. That's why meeting planners all over the world bring their meetings to Texas. They know Gaylord Texan's commitment to flawless service covers meetings of every size.

• Fewer than 50



Fewer than 50 Attendees

You'll be amazed at the number of options for smaller-sized meetings at Gaylord Texan, including our Conference Rooms, many of which can be configured for meetings of 50 or fewer. For executive meetings consider the Bluebonnet Boardroom and Primrose Boardroom. Intimate, elegant and outfitted with cutting edge audio/visual technology, our boardrooms create the perfect atmosphere for brainstorming, strategizing and getting the deal done. You may also want to consider one of our Suites for meeting space or an early evening mixer or networking event.

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• 51 to 200



51 to 200 Attendees

Located between the ballrooms, our City Hall Rooms offer flexible and convenient space for meetings of this size. Their central location provides easy flow and simple navigation for attendees moving from general session to small breakout meetings. The Pecos and Del Rio conference rooms, located on the lobby level of the Lone Star Tower, range in size from 368 square feet to 728 square feet and are perfectly sized for smaller meetings. Just a short walk away is the 3,306 square foot Yellow Rose Ballroom which provides an elegant and inspiring backdrop for gala events. The Appaloosa, Palomino and Mustang conference rooms are located on the 3rd floor of the Lone Star Tower and can also accommodate meetings in this range.

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• 201 to 600



201 to 600 Attendees

For mid-sized meetings of 200-600 attendees, the Texas and Grapevine ballrooms offer flexible breakout space that can be perfectly matched to your meeting space requirements. The Yellow Rose Ballroom can accommodate up to 330 guest in its largest configuration. Many of the conference rooms--can be configured to accommodate meetings in this range as well.

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• 601 to 1,000


601 to 1,000 Attendees
Our Texas and Grapevine Ballrooms offer a variety of configurations for meetings this size. The Texas Ballroom also offers a 100' x 40' stage for use in conferences or to handle entertainment for dinner and evening events.
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• More than 1,000



More than 1,000 Attendees

In addition to our ballrooms, which can be set up for smaller meetings or opened up for larger session, the Longhorn Exhibit Hall offers 179,520 square feet for the grandest events. It is perfect for conferences, trade shows and extra-large meetings. The Longhorn Exhibit Hall can handle 17,950 attendees in its largest configuration.

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Executive and Small Meetings
Did you know that 80% of our business comes from groups with fewer than 200 room nights? Take advantage of the expertise we can bring to your meeting... no matter what size. How can Gaylord Texan benefit your Executive Meeting?

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Gaylord Texan Meeting Resources

• Request a Quote / Submit an RFP (Request for Proposal)
• View Meeting by Size
• Boardrooms
• Conference Rooms & Breakout Space
• Ballrooms
• Suites
• Exhibit Space
• Hotel Map
• Meeting Room Online Diagramming Tools